Business Writing is Easier Than You Think

Business Writing is Easier Than You Think Letters, memos, business plans, technical papers, presentations, reports, meeting summaries, agendas – whatever your business communication, the first rule is Dont panic! Writing for business can be easy and, yes, even fun, if you just take the time to plan before you write.Whats the purpose of your message?Are you writing a letter to request more information about a product or service? Are you enclosing a cover letter with your resume? Did your supervisor ask you to prepare a presentation for the next sales meeting? Does your class assignment include creating a business plan? No matter the situation, you first must determine the reason for your message.Who is your reader?Once you know your purpose, picture the person(s) who will be reading your message. A teacher? Another student? A business owner? Your boss? Identifying the recipient of your message will allow you to choose words and phrases that will be meaningful and understandable to your reader, so that your reader react s favorably. Consider education, position, age, gender, interests and other demographic and psychographic details that might affect how your message is received.How can you make your message complete and accurate?Research the most recent and reliable sources to collect information for your message. Sources might include the library, colleagues, company files, other students experience, or the Internet. Use your general intelligence and common sense to filter the information that should be included, and keep in mind that your goal is to be factual and to provide all the details that your reader needs to understand and process your written communication.Its time to do an outline!An outline gives you a working framework from which to write your final message. It doesnt have to be fancy or even typed as long as it organizes your material and thoughts in a logical manner, based on the purpose, reader and information you have collected.For example, if your reader is expected to be pleased and interested in your message:Opening – Present your idea. You dont have to prepare your reader for your message.Middle – Include details.Closing – Close with a positive, friendly conclusion.If, on the other hand, your reader is expected to be displeased or uninterested:Opening – Present an idea that is either neutral or gets the readers attention.Middle – Give evidence to convince the reader of benefits.Closing – Close with a positive, friendly conclusion and, if required, state action to be taken by the reader.Choosing the right wordsTo communicate clearly, choose words that result in clear, concise, correct, descriptive and complete thoughts. That doesnt mean that you have to enhance your vocabulary with $100 words and phrases; big words dont translate into big ideas or positive reactions unless they clearly communicate your message.Use simple languageThe test of clarity is that your message is impossible to misunderstand and requires o nly one reading. Use short, familiar words and conversational words to make your writing clear. Your goal is to express, not to impress.Be conciseSay what you have to say in the fewest words possible. Open with a short, strong, attention-getting paragraph; your reader wants to know right away what this message is about. Eliminate meaningless or irrelevant words and phrases that may hinder the reader from getting to the main point. Then, when youre ready to close, close! Some examples of wordy vs. concise phrases include:Wordy: A long period of timeConcise: A long timeWordy: Contact you by telephoneConcise: Call youWordy: In the event thatConcise: IfWordy: It is probable thatConcise: ProbablyWordy: With this letter, I am enclosingConcise: Enclosed isWordy: Your check in the amount ofConcise: Your check forWordy: Due to the fact thatConcise: BecauseWordy: Please do not hesitate toConcise: PleaseWordy: At the present timeConcise: NowUse correct EnglishYou owe it to yourself and your re ader to use correct grammar, spelling and punctuation. Incorrect writing is distracting and undermines the readers confidence in your competence and accuracy.Use specific descriptive words and phrasesAppeal to your readers senses while you make your message clear and interesting by providing a mental picture:(Vague and boring) The biology class went on a field trip.(Clearer and more interesting) Mrs. Adams biology class went to the Museum of Natural History to study wild animal habitats.Create an appropriate toneThe least important word you can use in any business writing is I. At the beginning of a letter or paragraph, avoid starting with I when you can just as easily begin with an introductory phrase or sentence related to your reader. Your attitude when writing should always be positive, friendly and sincere, no matter the subject. To ensure that your messages impart an appropriate tone (the way the message sounds to the reader):Consider the readers desires (instead of I cannot s hip your order until July 15, write Your order will be shipped on July 15.).Show sincerity (instead of Thank you for your order, write Thank you for ordering the Officemate Desk Chair; we know you will appreciate the extra comfort and functionality.).Show courtesy (instead of You have been added to our list of satisfied customers, write We are pleased to have you as a new customer).Select positive words (instead of Unfortunately, the warranty on your lawnmower has expired; however, we will repair it and charge you for parts, write We will be happy to repair your lawnmower. Your only charge will be for parts as your warranty has expired.).If you are struggling with your business writing, let common sense prevail.You cant produce successful business communications without thoughtful preparation and adherence to the rules of English – common-sense strategies for everything you write. If the only guidelines you follow are the ones on this page, youll be well on your way to impres sing your readers with your command of business writing skills.

The Best AP US History Books Full Expert Reviews

The Best AP US History Books Full Expert Reviews SAT / ACT Prep Online Guides and Tips Need some help studying for AP US History? Look no further. In this post, we cover the best AP US History books, from textbooks to prep books, and even study tools such as flashcards and websites. Read on to get the best help you can get for studying for the AP US History exam. Best AP US History Textbook: The American Pageant, 16th Edition Amazon Price: $130 for hardcover, $70 for eTextbook As we covered in our review of the best AP US History textbooks, The American Pageant is far and away the most popular APUSH textbook. Not only does it include all the material you must know for the AP US History exam, but it also has lots of helpful tools, including timelines at the end of chapters to help you get down dates and primary sources to help you prepare for the Document-Based Question (DBQ). What's more, The American Pageant reads more like a novel than it does a textbook, so many students find it more engaging than your usual US history class readings. (That said, if you want a more straightforward textbook, check out our textbook review post and also keep reading for our thoughts on APUSH prep books.) To take a brief example, this is what The American Pageant section introducing Christopher Columbus reads like: "Onto this stage stepped Christopher Columbus. This skilled Italian seafarer persuaded the Spanish monarchs to outfit him with three tiny but seaworthy ships, manned by a motley crew. Daringly, he unfurled the sails of his cockleshell craft and headed westward. His superstitious sailors, fearful of venturing in the oceanic unknown, grew increasingly mutinous. After six weeks at sea, failure loomed when, on October 12, 1492, the crew sighted an island in the Bahamas. A new world thus swam within the vision of Europeans." This definitely sounds like a novel! In comparison, here's a more straightforward textbook introduction of Columbus (from the APUSH textbook Making America): "Eager to capitalize on the new technology and knowledge, Christopher Columbus, an ambitious sailor from the Italian port city of Genoa, approached John II of Portugal in 1484 and asked him to support a voyage westward from Portugal, to the East Indies. The king refused when his geographers warned that Columbus had underestimated the distance. Undeterred, Columbus peddled his idea to various European governments over the next several years but found no one willing to take the risk. Finally, in 1492, Ferdinand and Isabella's defeat of the Moors provided Columbus with an opportunity." Pageant is also a favorite of many teachers of the AP US History class (the textbook is mentioned on tons of blogs and reviews from AP US History teachers). So if you’re without a textbook for AP US History, you’re a teacher shopping around for materials with which to teach your class, or you just want some extra study material, this is the best APUSH textbook to get. You can rent the latest edition of Pageant for around $30 on Amazon. But here's another tip: you can usually buy used older editions for a lot less. Since this book doesn’t change dramatically between editions, buying a used older edition of it is a great way to get a super cheap and useful textbook for your AP US History studies. Best AP US History Review Book: Cracking the AP US History Exam, 2019 Premium Edition Amazon Price: $15-$20 for paperback If you’re looking for a book to help you thoroughly review for the APUSH test, Cracking the AP US History Exam is your best bet. (Note that a prep book does NOT replace a textbook you would use during the school year- it’s a big-picture overview, not a teacher!) This book has clean, concise, readable summaries of key AP US history points and events to help jog your memory and review what you need to know for the exam. The summaries are quick and to-the-point, so you don't have to slog through tons of pages. This book also contains end-of-chapter review questions to help you retain information as you move through it. Not only does Cracking the AP US History Exam cover all the historical information for the APUSH exam, but it also spends ample time explaining the exam essays, including the tricky document-based question. So basically, the book preps you for the AP US History exam's material and helps you get ready for the exam itself. The 2019 premium edition of the book also includes five full practice tests, which tend to be more challenging than the actual AP test. But this is good since it means you'll get the best AP practice possible. (Some prep books have the opposite problem in that their practice tests are too easy, causing you take the real test somewhat unprepared.) Cracking the AP US History Exam also offers many helpful strategies for tackling multiple-choice questions and clearly explains how many raw points you should aim for to pass the test (get at least a 3) or ace it (get a 5), depending on your goal. This info is extremely useful in helping you develop a strategy for the AP US History exam. Finally, the book provides you with access to the online AP Student Tools portal for more practice, study plans, and up-to-the-minute information about the test. Perhaps the only major downside (if you consider it one) is that The Princeton Review's angle is to paint the AP US History test as a bogeyman, with the tone coming off a bit snarky. (I personally like Princeton Review books for this reason, but I know others might prefer materials that are less biased against the test.) Other AP US History Book Mini-Reviews If you’re not a big fan of The Princeton Review’s angle or if you just want another prep book, here's a brief overview of some other quality APUSH books on the market and their pros and cons. Based on your study needs, you can pick out the best prep book (or books!) for you. Kaplan's AP US History Prep Plus, 2018-2019 Edition Amazon Price: About $15 for paperback, $16 for Kindle Kaplan's latest AP US History book gives you tons of practice, thanks to the three full practice tests it includes. The practice tests reflect the recent AP US History redesign, unlike some past popular favorites which had been criticized for not accurately updating their practice tests (for example, the books 5 Steps to a 5 and Crash Course). However, some students worry that many of Kaplan's APUSH practice tests are too easy, with direct questions about the date of events, or DBQs focused mainly on cartoons/images rather than written sources. In addition, the book lacks answer explanations to the multiple-choice questions in the practice tests, making it difficult to determine where you went wrong. Verdict: This is a great book for extra exam practice, but it's not the best source for a clean and accurate US history summary. While this shouldn't be your main AP US History review book, you can definitely use it as a supplementary resource in your prep. AP US History Crash Course, 4th Edition Amazon Price: About $13 for paperback, $10 for Kindle AP US History Crash Course is the fastest read in terms of APUSH books, so it's probably the best choice if you’re in a pinch! Crash Course is known for being very clear and concise. The drawback here is that there's only one practice test, meaning both The Princeton Review and Kaplan give you better bang for your buck in terms of test practice. Verdict: This is a great book for a quick review of AP US History topics and strategies, but it's not a great book if you want lots of practice. If you have a teacher who gives tons of practice exams and all you need is a brief review of the material on the APUSH test, this is a good book for you. AMSCO's United States History: Preparing for the Advanced Placement Examination, 2018 Edition Amazon Price: About $25 for paperback AMSCO's AP US History book has decent reviews and well-written chapter tests that are similar to the actual AP test; however, it only comes with one full practice test at the end of the book, so it might not be the best deal out there. The biggest drawback is that for some reason the student edition of this AP US History book doesn’t automatically come with an answer key. It's also apparently hard to order an answer key for the practice questions. Only teachers can order the answer keys, so if you want them you will have to find a way to ship them to your school. Verdict: Since practice tests are only useful tools when you can review the answers, unless you want to go out of your way to order this book and the answer key, we suggest one of the other prep books on this list to save yourself the trouble. Barron's AP United States History, 4th Edition Amazon Price: About $15 for paperback, $20-25 for Kindle Think of Barron's as the jack-of-all-trades, master-of-none: it has a decent summary of the AP US History test and five full-length practice tests (two in the book, three online); that said, it's not as snappy and readable as The Princeton Review and it's not as concise as Crash Course. This might be your best bet if you want a second prep book or if you're looking for access to lots of AP practice tests, but it probably shouldn’t be your first choice. Verdict: You should buy a prep book with a clear goal in mind: either for all-around review and practice (Princeton Review), fast and efficient AP review (Crash Course), or tons of practice tests (Barron's). Best Free Study Tool: Online AP US History Quizzes Just looking for multiple-choice practice and lots of it? Our AP US History exam guide offers a compilation of the best AP US History quizzes, gathered from textbooks' websites and other free resources. Altogether, we've found hundreds of quizzes you can take to learn more about each major era of US History. This is a great way to review parts of US History you don’t remember that well or to get an overall review for the AP US History Test. The drawback here is that these questions are not AP multiple-choice; they are multiple-choice questions from various textbooks and websites, so the style is somewhat different. In addition, many of these quizzes are focused on just one era of US history, so you don’t get the wide range of questions you'll see on the actual AP exam. Still, these quizzes will help you master specific eras of US history for the actual AP test. I highly recommend checking them out! Best Study Tool to Buy: Barron’s AP United States History Flash Cards, 3rd Edition Amazon Price: About $15 Barron's AP US History flash card set is a great way to review key facts, dates, and figures for the AP exam. Flash cards are an excellent learning tool, and these will save you the hours it would take you to make your own. This set gives you 500 cards that quiz you on everything, from the exploration period to present day. These cards are divided into seven general categories: Arts and Sciences, Domestic Policies, Presidential Matters, Wars and Foreign Relations, Economy and Business, Legal Issues, and Society and Culture. All cards are numbered and labeled, so you can quiz yourself by time period or category, which will help you focus your studying. They even come with a metal ring so you can choose which cards to take with you and study. These are a great choice if you want to be able to study on the go! The only downside is that there's quite a bit of information on each card, so some people might find that they're more like informational cards than they are true flash cards. Best Study Website: AP Study Notes AP Study Noteshas detailed notes on every era of US history, taken from The American Pageant- and it’s completely free! This is a great resource if you want to brush up on a particular era of US history before the AP test in May. Our blog can also help you prepare for any in-class AP US History tests. You can get a detailed breakdown of each era in our AP US History study notes article. Bottom Line: How to Study for the AP US History Test There are lots of potential resources you can use to study for the AP US History exam, including textbooks, prep books, flash cards, websites, and more. Don’t feel as though you have to use them all to get a high score, though. On the contrary, you should find a resource or two you find particularly helpful and use it consistently. As long as you pace yourself and give yourself plenty of time to study and practice, you'll be more than prepared when you sit for the AP US History exam in May! What’s Next? Get more information about the AP program- what the hardest and easiest classes are, when the exams are this year, and whether taking AP classes is worth it. Taking AP US History this year? We also suggest you take the SAT Subject Test in US History if you’re applying to colleges that require/highly recommend SAT Subject Tests. You can read more about SAT Subject Tests, and why you should take them, right here. Learn about checks and balances in the US government, the executive branch's checks on the judicial branch, the Platt Amendment, and lighthouse keeper Ida Lewis with our expert breakdowns. Also studying for the SAT/ACT? Learn the best time in your high school career to take the SAT/ACT for the first time, and get tips on how long you should study for the SAT/ACT. Want to relax with some off-the-beaten-APUSH-path history explorations? We'll teach you about the invention of the 3-hole punch, the history of hip hop, and the twists and turns of the Loomis Fargo heist. Want to improve your SAT score by 160 points or your ACT score by 4 points? We've written a guide for each test about the top 5 strategies you must be using to have a shot at improving your score. Download it for free now: